Some interesting points for management on “how to send a memo”
It might be said that the purpose of a memo often is to show staff “who is boss” or alternatively put to make an appearance to either pretend that the writer is around important or is around or in the limelight
In many cases ( if not most) , the writer of the memo should either of stayed in bed or followed the adage – attributed to Abraham Lincoln that it is better to keep one’s mouth shut and have people think that you are an idiot rather than open one’s mouth and reaffirm this. (paraphrased)
Here are some points and pointers for writing a memo dealing with “legal opinions”. Follow these and check out , as well as verify if any of the current memos that you have received or been the victim of have followed these rules and precepts ?
Remember the adage “I am the Boss and the rule are mine”
Its not all unlike a two year old holding in their bowel movements as a show of force
1) Don’t lapse into gibberish intelligible only to your occupational species
2) Don’t write in the abstract to “Everyman”". Picture your readers and write to them as you would explain the situation for their specific applications
3) Don’t bury important ideas in long sentences and paragraphs
4) Don’t simply restate a law or the contract’s wording. Make application to the question at hand
5) Don’t make the reader look elsewhere for contract details to understand the basic message
6) Lastly do not be wordy. Cut the legalisms from your memo; redundant synonyms ( last will and testament, maintenance and upkeep, null and void): ready made subject introductions that could fit into any number of opinions on the same subject matter , unnecessary quotes that you could paraphrase, formal -isms ( party of the first party) , plain old everyday repitition
The list goes on and on
Ultimately it must be always remembered and noted – most memos are seldom read or at the best given one short cursory look over
It is as if the person the person who writes the memo does so to hear themselves “talk” not to make any valid or useful point or add value to the conversation or to the world
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